Managing multiple processes simultaneously in a company requires using various platforms. Nowadays, organizations increasingly seek to integrate internal systems to streamline operations and ensure consistent data for the entire team.
Do you know what systems integration means and how it can benefit your business? In this article, we will cover the following topics:
If you want to create a high-performance company and improve your team’s productivity, this article is tailored for you. Keep reading and discover how systems integration can be the key to your growth strategy’s success.
Systems integration is the practice of making all the tools used by the company “communicate” with each other. Integration centralizes and unifies data from different areas, streamlining processes and preventing rework.
Although it sounds simple, implementing it requires careful planning and structure.
You need to map all data inputs, information flow, and organizational needs with the support of technology.
The goal is to ensure that information is available, accessible, and secure; by connecting the software used for various functions, such as:
The main benefit is providing all areas with access to the same data, ensuring security and efficiency while minimizing errors due to outdated, incompatible or incorrect information.
Discover how to implement a quality system in your company:
When you decide to integrate your company’s systems, you are taking an important step to improve productivity. Integrated platforms ensure greater reliability of information, a key advantage of this connection.
Other benefits of system integration include:
For more productivity tips, check out our article:
6 steps to enhance your business productivity using time management
Explore practical recommendations for your daily routine:
Continuing our discussion on system integration, let’s explore the options available for your company. There are three main types:
In this method, a software acts as a translator for data exchange between integrated systems. It translates messages from each tool and passes them to the other platform.
It is a complex option due to requiring finding specific and reliable software to establish a common language for all centralized systems.
The company shares a single database among all involved platforms. This approach requires a program to extract information.
The main disadvantage is the security and consistency of data, as continuous extraction must be protected against potential inconsistencies or leaks.
APIs (application programming interface) have gained popularity, serving as a bridge between applications in an organization’s processes.
It allows real-time data transmission and enhances data security through encryption.
By using APIs, companies can ensure smoother and more secure communication between systems, enabling efficient systems integration.
At this point, you may have decided that systems integration is what your company needs to grow.
However, let’s proceed with caution as the process requires careful execution for the best results.
Check out the following considerations to ensure the project is successfully executed:
Define your integration goals precisely; whether it is saving time, enhancing processes, or securing information.
Align your company’s focus with the integration to determine the next steps and how to execute the project effectively.
Evaluate market options that align with your company’s resources.
Opt for an integration solution that fits your business reality, ensuring coherence and feasibility.
Start the integration project by mapping and organizing your company’s processes and data.
Data is essential for your business and, through integration, these critical inputs should become more consistent and reliable.
Learn more:
How to create a process map? Learn now in 4 steps!
Engage your teams from the beginning as changes in handling the data will directly impact their daily routine.
Their input will shape how information circulates between systems. Ensure proper training for those involved and prepare for potential changes in access formats.
A successful system integration relies on transparent and committed teamwork, where every step is well understood and executed efficiently.
Finally, let’s talk about a very useful possibility for those seeking greater data reliability and consistency: adopting an ERP.
The acronym ERP stands for Enterprise Resource Planning. It is a comprehensive integrated management system that brings together information from all areas of the company.
If you are already advanced in the decision to integrate your company’s systems, choosing to implement an ERP can be a compelling option.
By implementing an ERP, you can enjoy benefits such as:
Being a system divided into modules provides flexibility for companies that cannot integrate all systems at once, allowing for a phased approach.
In addition to these advantages, we can also mention:
Some ERP modules allow creating customized dashboards that simplify performance analysis for each department, enhancing overall productivity and engagement.
For further insights on “employee engagement activities” and how it can boost team productivity, check out this article.
By now, you should have a clear understanding of the importance of systems integration for your company’s performance. It is a crucial process to enhance results and achieve new levels of excellence.
Tracking performance also provides valuable insights into your strategy and action plans.
With the right indicators at your disposal, the decision making process becomes more accurate, efficient, saving resources, and enhancing team productivity and performance.
To achieve high performance, you need a system that centralizes all company information and data.
STRAWs ONE, a Siteware indicator software, empowers you to advance towards your goals and targets, offering a single platform where you can:
The outcome? Definitely, more accurate data driven decisions.
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